What Can Be Automated in HR?

What is HR Automation?

HR automation is technology that works by automating recurring human resource processes and streamlining document-heavy tasks. Without sacrificing quality, it significantly reduces the time it takes to complete HR processes.

It can handle many crucial administrative tasks such as feeding data, creating files, sharing documents, selecting candidates with specific skills, pre-filling forms, and more. When processed manually, these types of tasks can take hours on end.

Why should your company care about HR automation?

HR automation offers many benefits including helping to reduce printing and physical storage costs while offering convenient access to online files at any time and from anywhere. 

When employee data can be located in one centralized location, it increases the efficiency of screening, hiring, and training. Equally important, employees feel more engaged when they have time to focus on strategic tasks that help drive the company’s business objectives. 

When onboarding is automated, new hires can get straight to work instead of spending their first week rifling through stacks of paperwork and forms.  And, data entry errors can be mitigated.

The time savings equates to cost reductions as well, especially when the HR team can become more productive.  – Katherine Manning 

What are some of the Human Resource tasks that should be automated?

1. Recruiting

Your recruiting process must be one of the most efficient processes in the company, as talent is the most important determinant of success in the 21st century. Attracting and retaining fresh, world-class talent has become a critical aspect of the company’s future. 

According to a Pew Research Center analysis of U.S. Census Bureau data, more than one in three working Americans are millennials; more than any other generation in the labor force. By 2030, an estimated 75% of the workforce will be millennial talent, which means your company needs to start engaging with them now. A streamlined recruitment process attracts millennial talent, and they are inclined to stay at technologically advanced companies. 

2. Employee Onboarding

Once hired, employee onboarding is a very important HR process. The process is far from simple — it requires lots of communication and information passing, and multiple departments must coordinate and crossover. Manual onboarding processes quickly become tedious and error-prone, even just based on the number of employees trying to work on the same thing. Accurate and consistent communication is key.

Instead of relying on slow methods of communication, employee onboarding automation software can improve the onboarding process and help you follow new hire orientation best practices, such that every new hire gets the same welcoming experience.

3. Employee Benefits Management

Benefits, especially setting up retirement plans, are much easier using automation software. It can do a variety of things, but mostly, it helps provide different options and alternatives, helps the employee compare each one, and decide which path to take. You can design and use the software such that it takes specific things into account when putting together a retirement plan, customizing it to fit an individual’s needs. 

HR automation is the technology that works by automating recurring human resource processes and streamlining document-heavy tasks. Without sacrificing quality, it significantly reduces the time it takes to complete HR processes. It can handle many crucial administrative tasks such as feeding data, creating files, sharing documents, selecting candidates with specific skills, pre-filling forms, and more. When processed manually, these types of tasks can take hours on end. When employee data can be located in one centralized location, it increases the efficiency of screening, hiring, and training. Equally important, employees feel more engaged when they have time to focus on strategic tasks that help drive the company’s business objectives. 

When onboarding is automated, new hires can get straight to work instead of spending their first week rifling through stacks of paperwork and forms.  And, data entry errors can be mitigated.

The time savings equates to cost reductions as well, especially when the HR team can become more productive. 

Using automation software for retirement plans frees up valuable employee time, so they focus on what’s important — customers. Instead of repeatedly offering the same retirement plans and packages, software will help your company realize which plans are the most popular, least popular, and how they measure up to each other. Once this data is available, companies can improve and change their packages to help each employee.  – Anika Deshpande

Before hiring additional help for your HR admin tasks, consider automating your HR hiring processes and workflows. With DreamHighr’s smart applications that are an easy-to-use interface and step-by-step instructions, you could be on your way to a more effective workflow.

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